Effective Ways To Present Process Documentation

Big businesses and successful organizations alike have certain processes to follow. This keeps them execute their functions and achieve their goals in a more efficient and timely manner. If you have a process in your organization as well, that is already a step towards having a harmonious, successful and functional organization. However, having process documentation is not enough. It should be presented to the entire team in order for it to be understood and practiced.  Here are some tips for effective presentation.

Use flowcharts and visual aids

In order for the process to be appreciated, it has to be understood first by those who will use it. One way to do that is to use flowcharts for your audience to easily follow the process flow. It would also be best to use visual aids, graphics and icons to make it simpler and easier for team to remember certain important points in the process. The process documentation is a professional document so make sure that you use appropriate graphics, graphs and even the right colours and fonts for the presentation.

Come up with a checklist

Before you present the document, make it a point to prepare a checklist. This will serve as your reminder especially if there are areas that need to be highlighted or explained with emphasis. A checklist will also come in handy if ever you miss certain points in the presentation. You can always go back to the missed point since your checklist indicates that the point was not discussed yet. Keep your checklist short with only a few keywords to remind you of specific ideas. Avoid long checklist as it will take time to scour on it to find ideas and it may even confuse or distract you during the presentation.

Keep the presentation short and snappy

Listeners and audiences, generally have short attention span. This is the reason why when you present process documentation, keep it short and snappy with concise sentences that present direct to the point ideas. Avoid flowery words or too much discussion. Entertain questions at the end of the presentation.